Proceedings Of The Marine

SPR 2016

Proceedings magazine is a communication tool for the Coast Guard's Marine Safety & Security Council. Each quarterly magazine focuses on a specific theme of interest to the marine industry.

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46 Proceedings Spring 2016 fxes implemented, which can save lives, save prop- erty, and reduce costs. Inspections may also generate results that can be analyzed as lagging trend indicators. By reviewing historical inspection records, inspectors can iden- tify certain problem areas, which can help them to develop regulations or policy to enhance safety or security. This data can also help leaders determine how resources should be used to maximize compli- ance with regulations or policies. Audit and Inspection Synergy Benefts Audits identify systemic issues that can reveal trends of conformity and nonconformity within the system, and inspections can ensure that the individual parts of the system are functioning as intended. Therefore, the synergy between audit and inspection can be used to more effectively employ our limited resources. For example, audits can measure system performance to allow for better trend analysis, which can identify areas that need a more detailed review or functional- ity inspection to determine if preventive measures should be taken. Audits are not pass / fail. What This Means for the Coast Guard Both audits and inspections are important Coast Guard tools, and continued growth in America's port activities, changes in commerce and the maritime industry, and response to disasters means that the Coast Guard must use every tool possible to keep pace and efectively facilitate commerce. As new legislation is promulgated, Coast Guard leaders often issue new or modifed regulations and policies, which feld personnel must implement and enforce. It is therefore critical to understand systems and processes to ensure regulation and policy efectiveness. The Mission Management System Since adopting the mission management system (MMS) — a set of policies, processes, and procedures to plan and execute established requirements — to support this efort, auditing has become a valuable tool to provide managers with the feedback necessary to make more informed decisions and achieve greater conformity to system requirements. The MMS and auditing performance results provide Coast Guard leaders with a better idea of the efective- ness of their eforts to execute our mission and keep pace with a growing maritime industry. IMO Audits As a member of the International Maritime Organiza- tion (IMO) and a volunteer for the now-mandatory IMO member state audit scheme, the Coast Guard is required to audit its port state, fag state, and coastal state instru- ments to analyze how to implement, enforce, and harmonize international and domestic requirements. By using audits to periodically check on the progress of eforts to conform to these system requirements, and by using inspections as a tool to frequently verify and correct the details within the system, the Coast Guard will be able to demonstrate overall conformity to the audit scheme's requirements. About the author: Mr. Anthony Morris is an auditing specialist and quality standard system developer in the U.S. Coast Guard Force Readiness Com- mand. As a certifed ISO 9001:2008 quality management system auditor, he is responsible for marine safety mission management system oversight, implementation, and auditing for the Coast Guard mariner credentialing, marine inspection, investigations, and port safety and security programs.

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